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BLOG: 5 Paper Shredding Tips for International CompaniesBy: Kirk Aiden
Data breaches, security infiltrations and identity thefts are some of the biggest problems facing businesses today. Even with stellar corporate security and excellent data protocols, corporations are constantly facing cyber attacks worldwide, some amateur and some professional.
There is one important realization that firms need to make: not every theft will be digital.
Although it may seem like every business, organization and group should be concerned about online security and heightened protection for all things information technology, theft can arise from the simple acts of stealing your paper from the garbage or recycling bin. It's true!
Despite common sense dictating otherwise, unscrupulous culprits may partake in dumpster diving and sift through your bags of paper that may contain sensitive, classified or secret data. This is why it is vital in today's era to embark upon paper shredding, a common method that many companies are embracing to combat the criminals from stealing clients' or workers' personal information and other things like credit card receipts, contracts or work orders.
Here are five paper shredding tips for companies in Singapore:
Tip 1: Select the Right Shredding Device
By deciding to purchase a paper shredder, you are investing in the long-term security of your company. This means that you don't want a skimpy, cheap and ineffective shredder at the office. Instead, you want one that is durable, strong and long lasting. Otherwise you're wasting money.
Moreover, you will want a paper shredder that will shred criss cross rather than in long horizontal lines - if you opt for the latter than you will perhaps have issues of criminals disseminating the long shred of paper.
Tip 2: Organize Your Papers Before Shredding
Prior to shredding all of your papers, you should first organize your papers. You need to decide what papers need to be filed away in a box in a room. You need to find out what papers are outdated and unnecessary to keep anymore. Simply put: you need to know what papers are being kept and what papers are being tossed out. To learn about how to organize your papers, Better Homes & Gardens has over 20 tips that may be of use for you.
Once you shred your papers there will be no way of retrieving them. So be careful.
Tip 3: Conduct Regular Shredding to Avoid Backlogs
As soon as you participate in your first session of shredding, your business will need to then conduct regular shredding in order to avoid backlogs as well as potential security threats. Rather than waiting one month to shred, you should perform the task either once a day or once a week.
If you invest in a large and effective shredder then it shouldn't take more than an hour.
Tip 4: Take Advantage of Community Events
Since more and more companies are coming to grips with immense volumes of pages, documents and other kinds of paperwork, many communities, corporations, municipal governments and non-profit organizations are beginning to host shredding events.
These kinds of days will either shred your boxes of paper for you or recycle your already shredded papers. Indeed, these types of community events will help businesses of all sizes deal with the large stacks of paper that engulf your office and eat up valuable real estate.
Tip 5: Hire a Professional Shredder
Lastly, if you want to avoid the hassle of shredding paper yourself or traveling to community events to shred 23 boxes worth of paperwork then perhaps you should hire a professional shredding company. These companies will take all of the paper that needs to be shredded and start to shred them for you and then proceed to take them to a recycling plant.
Shredding companies in Australia have all of the equipment and manpower necessary to shred your thousands of unneeded documents. A shredding company like Shred-it will also help you ensure that your company's private information remains safe and secure.
Want to avoid any delays or extra work? Tap the services of a professional shredder.
As businesses seek out ways to shield their companies from villainous people or to become more green, they will come across one logical solution: embracing the technique of paper shredding.
Paper shredding has become rather popular over the past few years. Since companies are beginning to realize that they have printed out a lot of paper since inception and that they need some more room, they will think of shredding as the remedy to this quandary.
You can either invest in a paper shredding machine or hire a professional shredding firm. Either way, you're taking the right step to corporate security, being green and going paperless.