BLOG: How to Maintain Your Business Printer: 6 Tips to Keep Your Printer In Shape

By: Kirk Aiden

If you are the owner of a small business and you have just purchased a business printer, you might be wondering how you can prolong the life of your brand new machine to make the most of your investment.

Maintaining business printers is not that complicated, but there are a couple of things you need to pay attention to. Here are a few tips to help you take good care of your business printer.

1. Keep your business printer clean

Business printers need to be cleaned regularly. Keeping the outside of your business printer clean will make it look better, but it will also prevent dirt and dust from entering inside and damaging its fragile parts.

You don’t need any special cleaning product to clean the outside of your business printer. Turn it off, unplug it, and simply wipe it gently with a damp sponge. You can use a light household cleaner if you need to. For more information, there is a guide available on the Samsung website about how to clean the printer.

2. Keep dust and particles away

Business printers that are not being used very often can be covered with a dust cover. If you use your business printer often, protecting it from dust will be more difficult.

Some people use compressed air cans and dust blowers to remove dust and particles that enter their business printers. However, these options can end up damaging printers. On the other end, a computer vacuum should do a good job at removing dust without pushing it further inside your printer.

3. Use your printer’s self-cleaning features

Most business printers have self-cleaning features, but they can’t simply execute them on their own. Get familiar with the self-cleaning features of your business printer, and use them regularly.

This will keep your printer’s printhead from clogging. A clogged printhead can leave smudges on the paper, or it can stop functioning entirely. Using your business printer’s self-cleaning feature is an easy way to prevent this.

4. Use quality ink and paper

Buying cheap ink might sound like a good idea to save some money, but it might actually damage the printer head of your business printer. You should only purchase quality ink that is meant to be used with your printer.

You should also refrain from buying cheap paper. Cheap paper will release more paper dust that might damage the gears of your business printer, and it might also get jammed more easily. Buy quality paper, and keep it inside its package until you are ready to use it. If you want to learn more about printer cartridges, the XMA Business Solutions website has additional information and resources.

5. Know how to deal with paper jams

Everyone in your office should know how to properly deal with paper jams. If someone pulls on the jammed paper incorrectly, it can damage or even detach the gears of your business printer.

It’s generally recommended to gently pull on the jammed paper, following the direction of the gears. Read the instructions that came with your business printer, and make sure everyone knows what to do if the paper gets jammed in the printer.

6. Hire a professional for maintenance and repairs

Despite all your precautions, your business printer might eventually need some repairs. Find a reliable professional who knows how to maintain and repair business printers, and can easily replace parts that need to get replaced.

If your business printer plays an important role in your daily operations, hiring someone to take care of regular maintenance might be a good idea. The professional you hire will clean your printer, will align it when it needs to get aligned, and will repair it and keep it performing the way it should. You and your employees won’t have to worry about anything.

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