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BLOG: How To Save Money On Printing Costs: 9 TipsBy: Nelson Smith
If you’re looking to increase your growth and profitability, introduce proven tech that can speed up access to info, and lower your operating costs, you need to look to your print- and document-related processes of your business. Do you know how much avoidable printing happens at your business? How much time is spent maintaining and managing your printer fleet? How much does all of this cost? Read on to discover opportunities to reduce your printing costs.
Desktop vs Commercial Printers
Some people think that desktop printers are the best choice for their printing needs, but compared to a commercial printer, a desktop printer will cost more over time. Commercial printers will typically offer less expensive services and more options. Additionally, the option to share networked printers can greatly increase print productivity. Learn more about commercial printers on the hubTGI website, which gives you a huge variety of business printers to choose from.
Make your employees aware of how thinking about how and what they will print will help reduce waste and thus save money. Track printing and produce reports for everyone in your company to let them know how much they spend on printing jobs. This can help them to think twice before they print each page, which will turn into cost savings for the business.
Shrink to Fit
Another option to reduce print costs is to put more information on each page. Use the “shrink to fit” option; this will keep orphaned columns and text from cut off when trying to print a page that is a little too large for the printer’s settings. The “shrink to fit” setting fits everything onto one page instead.
If your employees print a lot of word documents that allow you to change the font, have them use Century Gothic or Times New Roman instead of Arial. Century Gothic uses so much less ink and toner that a company that prints 250 pages a week would save around $80 a year just by switching fonts. Times New Roman is a bit more professional-looking but costs a bit more than Century Gothic, but still a lot less than Arial.
Take Advantage of Duplex Printing
Many commercial printers give you the option of duplex printing, which allows you to print on both sides of each page. This will stop 50 percent of paper wastage, which is environmentally friendly and will save you money over the course of the year. Learn more about duplex printing at the Toner Giant website.
Get Rid of Colour
Colour may add a nice impact to presentations, but it’s not necessary for every job. You can automatically send colour print jobs to a lower-cost colour printer, or just choose to print all jobs in greyscale.
Optimize Your Fleet
Go over the printer usage needs for your business and make sure you cover volumes, behaviour, and wastage. Look at current workflow and see if you can make changes to increase organizational efficiency. You may need to consider resizing or replacing your printing fleet, realigning your workers’ parentage usage patterns, or even outsourcing some of your printing needs. Whatever you choose, the best solution will depend on your business’ printing requirements.
Sometimes you don’t actually need to have a hard copy; rather, you require only a digital printout on a smartphone or table. This offers you the opportunity to cut costs and digitally print documents to reduce cost and waste, and to have less impact on the environment.
Another option is to email instead of printing. Why print a document and waste paper and ink or toner if you can email it as an attachment instead?
Print Management Strategy
You can develop a print management strategy that will help you optimize your infrastructure, manage the printing environment, and improve workflow processes of your business. You can even outsource your print management to a business solutions company who can satisfy your printing needs.